Description

We are looking for a dedicated Facilities Coordinator to be based in Allston, MA. You will be responsible for providing comprehensive administrative services and customer service to our clients. This role requires a strong understanding of internal and client procedures, processes, and systems to ensure high-quality service delivery. The position is on a contract basis.

Responsibilities:

• Build and review management reports such as profit and loss, work in progress, debt, open purchase orders, and invoice pools.

• Coordinate the billing application, margin calculations, invoicing, and client submission.

• Raise purchase orders for vendor submissions and coordinate the same.

• Support management's efforts to implement cost-saving opportunities.

• Compile data for the monthly Contract Review to ensure compliance with regulatory standards.

• Generate work orders and assign them to multiple technicians, subcontractors, and vendors.

• Communicate work orders to technicians and assist management in resolving problems.

• Maintain outstanding client and vendor relationships, ensuring success in improved buying and use of preferred suppliers.

• Handle debt and revenue management to ensure performance within contractual terms.

• Support the coordination of sub-contractor files and statutory compliance.

Requirements • Demonstrated experience in customer service and handling customer queries

• Strong ability to handle and resolve complaints in a professional manner

• Excellent phone presence and communication skills

• Proficiency in managing and scheduling appointments

• Knowledge of office procedures and compliance with company standards

• Experience in handling invoices and billing procedures

• Ability to maintain and manage materials effectively

• Understanding of quality control procedures and ability to review work for quality assurance

• Proficiency in reporting and ability to perform ad hoc financial tasks

• Understanding of purchase orders and buying processes

• Strong ability to liaise with vendors and suppliers

• Experience in handling workstation support tasks

• Familiarity with planning and coordination tasks

• Proven record in ensuring compliance with company standards and regulations

• Ability to conduct and interpret financial notes and progress reports

• Knowledge of handling correspondence professionally and promptly

• Ability to resolve issues and ensure smooth operations

• Experience with materials handling and conductivity tasks

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .